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The Bishop of Winchester Academy

The Bishop
of Winchester



What should my child do if they are late? 

Late arrival to the academy:

We take punctuality to The Academy and lessons very seriously. Being late means missing learning time and disturbing the learning of others. If a student arrives late to the Academy, the following procedure will apply: 

  • Sign in at reception
  • Get a late docket
  • Go to lesson, give the docket to the teacher

Pupils will also receive at least 1 strike on their community card for punctuality depending on their arrival time to the Academy and if no valid reason is given. The procedure for this is shown below.

  • Arrive late between 8:30am – 8:45am - 1 strike on their community card.
  • Arrive late between 8:45am – 9:00am - 2 strikes on their community card.
  • Arrive after 9:00am - Referred to Alternative Learning Centre for the day.

Late arrival to lessons:

If a pupil is late arriving to a lesson, the following procedure will apply:

  • After the register has started - 1 strike on their community card.
  • Between 5-10 minutes late - 2 strikes on their community card.
  • After 10 minutes - Referred to the Alternative Learning Centre. 

What Should I do if my child is poorly and unable to attend?   

If they wake up and are too poorly to come to the Academy please remember the following:-

  • Please email or phone in before 08:30 on 01202 512697 Option 1.
  • You can also report child absences directly via Weduc, our parent communication app. This will enable you to also include evidential attachments such as medical letters.

When your child returns to the Academy, after being off, you will only need to provide a note if you have not contacted the Academy the day before. Remember to use the Absence Slips in your child’s planner.

What Should I do if my child has a Medical Appointment?   

  • If a routine medical appointment is required e.g. check-up at the dentist these should be made at the end of the Academy day or in the 13 weeks of school holiday.
  • If they are going to an Orthodontist, Emergency Doctor or Dental appoint­ment
    • we do not expect them to take the whole day off.
  • If they need to leave the Academy for an appointment during the day you must
    • write a note in their planner using the absence slips provided or contact the
  • Attendance Officer on the Attendance Line.

Regular school attendance is essential for all of our students to make good progress, achieve their academic potential and consequently have better chances in life. Every student at TBOWA, in line with the Governments expectations, is expected to maintain an attendance level of 97% and above. It is the responsibility of everyone in our school community – parents, students, staff and governors to ensure they achieve this Therefore; we monitor and review the attendance of all students constantly. Each year there are 190 school days which leaves 175 days for holidays, shopping, birthday treats and non-urgent medical and dental appointments. Therefore, the school is very unlikely to authorise absence for these reasons. Our whole School Attendance Target is 97%. Therefore, if your son or daughter attends for at least 97% of one school year they will have had less than 10 days absent.

Attendance over One School Year   

If a student had:

  •  98% attendance = less than 4 days absent from learning
  •  95% attendance = less than 10 days absent from learning
  •  90% attendance = 4 weeks absent from learning
  • 85% attendance = 5 ½ weeks absent from learning
  • 80% attendance = 7 ½ weeks absent from learning

Attendance over 5 year (Years 7-11) …   

  • If a student had:

  • 90% attendance = half a year off learning!
  • 80% attendance = 38 weeks off school = one whole school year learning!


We appreciate that children are unwell from time to time and that there can be exceptional circumstances for absences, but we ask that you think carefully about keeping your child out of school. There is a strong connection between attendance and achievement at school. Absence is proven to have a significant negative impact upon a child’s educational attainment. In addition, regular school attendance keeps children safe, whereas evidence shows that pupils who truant are more likely to be involved in crime and anti-social activity.

We hope that you appreciate how crucial good school attendance is to your child’s progress, achievement and chances in life and we look forward to working with you to ensure that your child’s attendance is the very best it can be to give them the very best chances in school and after it.


  • Duke of Edinburgh
  • Diocese of Winchester